CONTACT TAB:
TASK TAB:
EMAIL TAB:
ITINERARY TAB:
PROMOTION TAB:
GENERAL:
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Find
a Venue, College, Festival or Media Contact. - 
Click on the SEARCH/ADD
tab at the top left of the toolbar. Choose what type of contact
you want to search for: Venue,
College,
Festival
or Media.
You can now refine your search by any combination of the following
fields: Company Name, City, State, Zip Code or Radius from the
Zip Code.
Each different contact type also has an additional set of fields
that you can search. For example you can also search the Venue
database by Capacity of the club or the preferred Music Style.
If your search does not bring back enough results you should try
and make it broader. For example:
- If you searched for all 250 capacity venues that only play
Blues in Pittsburgh; you may want to just search for all Blues
clubs in Pittsburgh or just by all 250 Capacity venues in Pittsburgh.
- Partial word searches work best. Try “Jon” instead
of “Jonathan’s Bar & Pub”, or “Saint”
instead of “St. John’s Review.”
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|
Add
a Venue, College, Festival or Media Contact.
You can easily add new Venues,
Colleges,
Festivals
and Media
contacts to your Onlinegigs account. Click on the SEARCH/ADD
tab at the top left of the toolbar. Then choose the type of contact
you would like to add to Onlinegigs. Venues,
Colleges,
Festivals
or Media.
Fill out the form, being sure to fill out all of the required
fields. Then click submit. You will automatically earn $1 off
of your monthly subscription fee for each new record you add (except
for Private records).
If you have a large number of records that do not currently exist
in the Onlinegigs directory, we can import your whole list at
once. You can easily add or import your existing address books
and contact lists from most popular applications such as:
- Outlook
- Act
- Excel
- Palm Desktop, etc.
Please email Support
for more information about importing.
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Edit a Venue, College,
Festival or Media contact.
Search for the contact
that you want to edit. Then click on the Edit This Contact link
located in the upper right hand corner of the Contact’s
Detail page. You can now change any field value that you need
to. You earn $1 off of your subscription price for each edit you
make to any public contact record.
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View Task
& History List for a Venue, College, Festival or Media contact.
Search for the contact
that you want to view the Task list or History list for. Click
on the Details link. Click View on the menu bar and then choose
either Task or History.
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Find a Private
Contact. -
Click on the Contacts
tab at the top left of the toolbar. Choose Add
next to Private Address Book. You can now refine your search by
any combination of the listed fields.
- Partial word searches work best. Try “Jon” instead
of “Jonathan’s Bar & Pub”, or “Saint”
instead of “St. John’s Review."
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|
Add
a private contact.
You can easily add your own Private
contacts to your Onlinegigs account. This gives you the ability
to centralize and store all of your important information for
the people you do business with such as Record Companies, Managers,
Publicists etc. Click on the SEARCH/ADD
tab at the top left of the toolbar. Choose Add
next to Private Address Book. Fill out the form, being sure to
fill out all of the required fields. Then click submit.
If you have a large number of records that do not currently exist
in the Onlinegigs directory, we can import your whole list at
once. You can easily add or import your existing address books
and contact lists from most popular applications such as:
- Outlook
- Act
- Excel
- Palm Desktop, etc.
Please email Support for
more information about importing.
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|
Edit a private
contact.
Search for the contact that you want to edit. Then click on the
Edit This Contact link located in the upper right hand corner
of the contact’s detail page. You can now change any field
value that you need to. You earn $1 off of your subscription price
for each edit you do to any public contacts.
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Delete a
private contact.
Search for the contact
that you want to delete. Click on the Details link and then click
on the Edit This Contact link in the upper right hand corner of
the contact’s detail page. You can then click the Delete
This Contact link.
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View Task
& History List for a Private Contact.
Search for the contact
that you want to view the Task list or History list for. Click
on the Details link. Click on View on the menu bar and then choose
either Task or History.
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Create
a new Newsletter Group.
From any Private Contact’s Detail page click on the Group
tab. Enter the name of your Group in the text box and click Add.
You should now notice the new Group in the Add Contact To List
section below the Add Group section.
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Add or
remove a contact from a Newsletter Group.
Search for the contact
that you want to add as a member of a Newsletter Group. From the
Contact’s Detail page click on the Group tab. Select the
Group’s check box and click Submit. To remove the contact
from the group, just uncheck the box and click submit again.
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Get Code
for Remote Newsleter Sign Up Form.
Your fans can sign up for your Newsletter Groups directly from
any website. Onlinegigs gives you a very simple interface to develop
your own custom JavaScript codes. From any Contact’s Detail
page click on the Group tab and then the Remote Sign Up Form link.
Next you will want to choose which fields you are going to require
your fans to input to sign up for your Newsletter Group. At a
minimum you should require an Email Address, but if you get a
Zip Code you will be able to send the fan performance reminders
about upcoming events in their area. You can also get a Mobile
Phone Number so the fan can get the automated reminders as SMS
Text messages on their cell phone.
Next you will want to choose which Newsletter Group this form
will be for. You can choose multiple Newsletter Groups to sign
the fan up for numerous lists simultaneously. You can also define
the font and color for both the Input fields and the Button text.
Each time you make a change click the Apply Settings link to see
how they look in the layout window. When your form looks the way
you want click on the View Source button. Copy all of the text
in the Layout Window and paste it into the code of the webpage
where you want the form to reside. Upload your changes to the
web and your fans can now subscribe and unsubscribe to any of
the Newsletter Groups that you create.
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Add a Performer
to your account.
To manage multiple bands under one account you must first add
each of the Performers that you wish to schedule performances
for in your Private
Address Book. Click on the SEARCH/ADD
tab at the top left of the toolbar. Choose "Add" next
to the Private
Address Book. Fill out the form, being sure to fill out all
of the required fields. You MUST choose Performer from the Private
Type drop down menu. Then click submit.
When you click on Schedule Performance from any contact details
page you will see a list of all of your available Performers in
the Performer drop down menu.
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Print
mailing labels w/ auto-follow up.
Search for the contact
that you want to print a mailing label for. In the upper right
hand corner, click on PRINT: LABELS. You can automatically schedule
a reminder about what you are sending and when to follow up. Just
select the appropriate checkbox and edit the regarding field however
you need to.
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Send Sonicbids
EPK. -
Search for the contact
that you want to send your Sonicbids EPK to. From the toolbar
select SEND: SONICBIDS EPK. You will then need to complete the
Sonicbids URL of your electronic press kit and click GET EPK.
Review the EPK to be sure it is ready to send and click SEND EPK.
This will also automatically attach a note to the contact to remind
you that you sent the EPK today as well as a follow up call to
remind you to call and confirm reciept of your EPK.
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| Track your
phone calls, emails and faxes. |
Using your
Task List effectively. -
Once you locate a contact in the database that you would like
to reach out to, book a gig with etc., you should schedule yourself
a reminder with the contact. (For more information on scheduling
reminders see the next help section below.) Now you can continue
to search the database for other places for your band to play,
and there will be a reminder Phone
Call or Task
record on your Main Task List. This
will help you remember who you want to contact and when.
Your first call should just be to confirm the booking information
(contact name, mailing address etc.) and to see if they prefer
you to send them a CD and press kit or just email MP3’s.
Just about every music venue out there requires a physical CD
and press kit.
At this point you can print up a mailing label for your CD and
Press Kit by clicking the Print Label link. This will insert the
correct address (physical or mailing) into a standard Avery 5162
or 8162 label. Before you click Print, be sure to check the HISTORY
and FOLLOW UP boxes. This will automatically create a date stamped
reminder that you sent something and a follow up to make sure
the contact received what you sent. If you are putting together
large tours or booking multiple bands these reminders will prove
to be invaluable. There is no way you can possibly remember this
information for each CD and press kit that you send out.
From here, landing a gig is hard work. You will need to keep
detailed notes about each email or phone conversation you have
with the location (see below) and be sure to schedule yourself
reminders for an appropriate time to check back with them. This
is not a short process; most talent buyers get inundated with
stacks of music submissions. The trick is to stay on top of your
correspondences.
You will ruin your chances of landing a gig if they tell you
they won’t be able to listen to your CD for another month
but then you call them every other day to see when they can listen
to it. Similarly, it is wise to do everything in your power to
call a talent buyer back at the specific date and time that they
request you to. Most buyers will sit down and work on their booking
calendar during these office hours only. And last but certainly
the most important, do not stop calling until they tell you they
are not interested. Waiting for a talent buyer to call you back
is a lesson in futility, stay on top of them until they give you
a firm “Yes.” or “No. “
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|
View your
Calendar.
You can view your Task List of
upcoming Calls, Meetings, Tasks and Performances in a Calendar
View. Click on the TASK tab at the
top left of the toolbar. Then click on the Calendar
link at the top right of the page. You can now easily filter your
calendar to only show Calls, Meetings, Tasks or Performances as
well as switch between Day View, Week View and Month View.
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Add
a Performance to your calendar. -
Search for, or Add,
the location that you wish to schedule a performance at by following
the steps above. From the contact details page, click Schedule
Performance. You can now fill out the form with as much or as
little information as you wish. The only required fields are the
Performer name, the status of the performance (Tentative, Offer
or Confirmed) and whether or not you want the information to post
to the web (See the Post Tour Date to Website section below.)
When you have filled out the whole form you can click, Submit:
to save the information and return to your Task List, Reset: to
clear the form and start over or Create Contract. See next section
for information on creating a Performance Contract.
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Create
a performance contract. -
You must first schedule a Performance to be able to create a
contract(See section above.) If you have already
scheduled a performance then find the record on your Task
List or Calendar
and click on the link to view the Performance details. At the
bottom of the form is a Create Contract link.
You can now put in the information needed to create a Performance
Contract for this gig. Use the Internal Notes section to pass
information to anyone on your team. For example, you could send
a copy of this contract to your Tour Manager and put information
about advancing the show in this section for them to act on. The
Rider section allows you to store specific Rider Information for
each Performer that you work with. You can edit this section once
for each Performer and the system will store that Rider for every
future gig scheduled for that specific Performer.
When you have filled out the whole form you can:
- Reset: to clear the form and start over.
- View/Print: to see what the completed contract will look like
and to save or print out a copy.
- Fax/Email: to send this contract out using one or both of
those methods
From the Fax/Email page you can include any BCC (Blind Carbon
Copy) recipients that you also want to receive this information.
You should use this to send a copy to band members, your publicist,
your tour manager etc.
Also notice the Reminder fields at the bottom of the page. You
can simultaneously schedule Reminders to be set so you can remember
to:
- Follow up on the contract to be sure to get it signed.
- Send out a press release a few weeks before the performance.
- Follow up on the performance itself to check and see if the
location would like to rebook the Performer.
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| Schedule a
reminder phone call, task or meeting. -
From your main Task List you can
schedule important reminders for: Calls,
Meetings
and Tasks.
You can also schedule activities directly from a particular contact
record. Fill out at as much information as you need and click
submit. Your activities will now display on your main task list,
the task list of the associated contact, your calendar and your
itinerary where appropriate. You can also mark activities as Completed
to move them from your Task List
and onto your History List.
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| Attach
a note to a contact.
From your main Task List you can
Attach a Note to a contact. You can also attach the note directly
from a particular contact record. Fill out at as much information
as you need and click submit. Your note will display on your main
History List as well as the
History List of the associated contact.
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| Update
or change a contact's info. Contact information is always
changing, it is an inevitable part of the busines. This is why
we encourage you to help keep the Public Directory up to date
and accurate. You are on the front lines, making contact with
the location, by helping to maintain the information you are benefitting
other musicians and agents that are not familiar with your market.
You also recieve $1 back off of your subscription price for doing
so.
From any Contact Detail page, click on Edit This Contact. You
can change or add any information you need using this form. Your
changes are immediately reflected in the public directory and
your account is automatically credited $1.
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Delete
a Performance, Activity or Note.
From your Task List select the
check boxes next to the Performance, Activity or Note that you
want to delete. From the Menu Bar choose Action>Delete. Confirm
that you want to delete these activities and click Enter. Your
activities should now be gone from your account.
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Change
the date of Performances, Activities or Notes.
From your Task List select the
check boxes next to the Performance, Activity or Note that you
want to change the date of. From the Menu Bar choose Action>Change
Date. Enter the new date from the dialog box and click Enter.
Your activities should now have the new date you chose.
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Mark
a Performance, Activity or Note as Completed.
From your Task List select the
check boxes next to the Performance, Activity or Note that you
want to complete. From the Menu Bar choose Action>Mark Complete.
Confirm that you want to mark these activities Completed and click
Enter. Your activities should now be filed in your History List
and marked as completed.
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Filter
your Task List or History List.
From your Task List or History
List choose the Filter Activities link on the right hand side
on the Menu Bar. You can now filter your list to only see the
information that you need to see. For example if you just want
to see the September 2008 Performances that are Confirmed for
a specific Performer but do not have a Signed Contract back. Just
choose those options from the Filter dialog box and click Submit.
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Configure
your POP mail settings. -
POP accounts: Define all POP mailbox accounts that you want
to integrate directly with Onlinegigs. The allowed number of accounts
is currently limited to three (3). Enter the POP account information
as you received it from the ISP where your POP mailbox is hosted.
This is the information you entered into your mail reader like
Outlook or Eudora (one POP entry per line). Example: Name@BookingAgency.com,
pop3.BookingAgency.com, POPUserName, POPPassword Note:
Most free Webmail accounts (Hotmail, Yahoo, etc.) do not allow
POP access from other IP ranges. If you have one of these accounts
and you need a POP mail account set up for you to use with Onlinegigs
please send an email to support.
General:
Delete mail from source server: When new messages are retrieved
by OG Mail, the original message is deleted from the source POP
server.
Check for new mail after login and sending: OG Mail checks for
new messages directly after login and after each time messages
are sent.
Auto-forward (if allowed): All newly retrieved messages will
be forwarded to this email address.
Items per page: Enter how many items should be displayed on
each page of the mail listing. Default=15
Auto-refresh n min.: Check for new messages every n minutes
if allowed by a group setting. If empty or 0, auto-refresh is
disabled.
Remove deleted mail after n days: Delete messages in the "Deleted
items" folder that are older than n days from OG Mail.
Delete mail older than n days from server: Messages older than
n days will be removed from the source POP server after checking
(use with care!)
Inbox filters: Define simple inbox rules to move new messages
automatically to folders if they meet a requirement (word match).
Clear history: Clear the deletion history that is maintained
to prevent re-retrieval of messages that were previously deleted
from OG Mail.
Reading & Sending:
Play sound when new mail arrives
Show message age instead of date: This shows the message age
in minutes, hours, days etc. rather than the date.
Show message auto-preview in list: Similar to Outlook, OG Mail
can display the first part of each message in the list for a quick
look of its contents.
Use popup windows for sending and reading
Hide advanced functions: Hides some of the not frequently used
buttons
Save a copy of sent items: Saves a copy of the message in "Sent
items" when the email is sent. In the compose screen a checkbox
is shown with this default to allow this choice on a per message
basis. The additional condition "but don't save attachments if
message is larger than n Kb" allows you to define when attachments
should not be saved with the message (0=always save attachments).
Character set: Define the default character set to use in the
listing. Note: when reading a message, the character set is retrieved
from the email header.
Custom folders: You can define custom folders besides the default
system folders here.
Signature: This signature is added to all outgoing messages.
Address Book:
 OG Mail
is integrated directly with your Onlinegigs account. You have
access to every contact in the database including all of your
own private contacts. You can add recipients to the To, CC or
BCC fields simply by clicking the link. Keep the CTRL key pressed
to select multiple entries.
OG Mail features full email tracking. Every message you send,
reply to, recieve or delete will be viewable from that contacts
History List. You can easily add or import your existing address
books and contact lists from most popular applications such as
Outlook, Act, Palm DeskTop etc.
Mailbox View:
Mail status
All messages are shown in the listing with their status:
 New
message
 Message
has been read
 Message
has been replied to
 Message
has been forwarded
Additional information can be viewed when hovering over the message
icon.
 Create
new message
Create a new email message.
 Check
email
Force OG Mail to check for new email messages on all the POP servers
defined in your account. You can also configure OG Mail to automatically
check for new messages each n minutes. If new messages are found
they are retrieved and stored in the OG Mail database for fast
and easy access later on. A status message will appear below the
listing. You can click the i icon
to view a logfile of the POP retrieval.
 Move messages
Move all selected messages to another folder, built-in or custom.
 Delete messages
Delete all selected messages to the "Deleted items" folder. If
you are already in the "Deleted items" folder, the messages will
be deleted from OG Mail permanently. In this case you will get
a confirmation dialog to prevent accidental deletion.
 Find words
Search for words in all messages in this folder. The entire message
is searched (headers and body). If you enter multiple words, only
matches will be shown where all words were present. Click the
Find button again to cancel search mode.
Mark
message read
Set status of selected messages to read.
Mark
message unread
Set status of selected messages to unread.
 Send as
attachment
Send selected messages as an attachment. This can be useful if
you want to backup messages, or send a selection of messages to
another email address.
 Auto
preview
Similar to Outlook, OG Mail can display the first part of each
message in the list for a quick look of its contents.
 Web links
Define your own favorite web links (URL's) in different categories.
 Take a
note
With this fiunction you can set your own quick notes, sort of
like Post-its.
 Configuration
Use this page to define POP accounts to check, and configure other
settings of your your OG Mail account (see later on for more details).
 Account
management (admins only)
You will only see this button if your account is a member of an
administrative group. Using the account management page you can
create, modify and list OG Mail users and groups.
 Account
info
On this page your current account and mailbox settings wil be
displayed. This includes mailbox size, bandwidth usage and other
important statistics. For admins it will also include a section
with database totals.
 Logout
This logs you out of OG Mail. You will be returned to the login
page.
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|
Sending,
retrieving and tracking your email.
Reading email
General
For more information on effectively using Onlinegigs to track
your correspondances, please see: Keeping
track of your correspondences, Vol. II, Issue I.
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|
Right Click
menu features.
Be sure to take advantage of the Right Click menu for the Email
Mailboxes. You can immediately add a contact to your Address Book,
Delete and Move to other folders, plus a lot more. Just right
click in the email grid area and choose the actions from the drop
down menu.
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| Create a Tour
Itinerary. -
Once you have put Performance information into your Onlinegigs
account you can automatically generate a Tour Itinerary with driving
directions from one gig to the next. Click on the Itinerary tab
at the upper right section of the toolbar. Then select which performances
you would like to generate an Itinerary for, and click the View
Itinerary link. Please be patient, the system is querying a driving
direction server for each location you have selected. Some addresses
may be rejected by the system with an error message, if this happens
you must fix the address before proceeding.
Your Itinerary will be sorted by date and list every detail from
the Performance Contract as well as directions to get from one
stop to the next. To include hotel or accomosdations to the Itinerary,
you will need to add the hotel's address infomation to your Private
Address Book. Then you can Schedule a Meeting with the hotel
and select the Add To Itinerary option. This will place the reservation
information onto your Itinerary and generate drving directions
from each gig to eacg hotel.
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| Print,
save or email a tour itinerary. Follow the steps outlined
above to create a Tour Itinerary. Select File
and Print or Save. To send itinerary by email you can attach the
saved file to your message. You can even post the file directly
to your own website to be accessed via any internet connection.
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| Send
a Press Release for an upcoming Performance. -
To send out a press release you must have already created a Performance
(See the ADD A PERFORMANCE section above.) Click
on the Promotion
tab at the upper right section of the toolbar. Click on the GO
link next to the Performance Press Release section. Next you need
to choose which Performance you would like to send the Press Release
out for. Click Next Step. You can now enter in your Press Releaes
content.
You have access to a full HTML editor, you can insert logos,
graphics, web links, tables etc. There are also options to control
the font, colors, text alignment and so on. Onlinegigs will automatically
insert the following information into your Press Release:
- Performance: Date, Location, Address, Phone, Website, Ticket
Price, Age Limit, Set Times, Notes/Other Bands On Bill.
- Contact Info: Your Name, Your Email, Your Phone
You can click View Release to see how the finished document will
look or you can click Next Step to go to the search page. Now
you will want to define the scope of your Media
Search. You can choose the Media Type you want to search for,
as well as a particular Mile Radius from the Performance. You
also have the option to do No Search so you can send the release
out to your own group of contacts.
The results you searched for will be sorted first by those contacts
that have an email address and then those that only have fax numbers.
By default the emails and fax numbers will be selected. Please
note the $.25 per page fax charge. Now you can select those contacts
that you want to receieve the releaes and deselect those that
you do not. Click Next Step. This page will give you the opportunty
to list more emails or fax numbers that you want to send your
release to.
Lastly, you can also check off the Schedule Reminder options
to put an item on your task list to follow up on each of the contacts
you have sent this to.
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| Send
a General Press Release. Click on the Promotion
tab at the upper right section of the toolbar. Click on the GO
link next to the General Press Release section. This is to send
information out to the press that does not have a Performance
associated with it. You can now enter in your Press Releaes content.
You have access to a full HTML editor, you can insert logos, graphics,
web links, tables etc. There are also options to control the font,
colors, text alignment and so on.
Click Next Step to go to the search page. Now you will want to
define the scope of your Media
Search. You can choose the Media Type you want to search for,
as well as a particular Mile Radius from a zip code. To help you
locate Zip Codes check out Melissa
Data. You also have the option to do No Search so you can
send the release out to your own group of contacts.
The results you searched for will be sorted first by those contacts
that have an email address and then those that only have fax numbers.
By default the emails and fax numbers will be selected. Please
note the $.25 per page fax charge. Now you can select those contacts
that you want to receieve the releaes and deselect those that
you do not. Click Next Step. This page will give you the opportunty
to list more emails or fax numbers that you want to send your
release to.
Lastly, you can also check off the Schedule Reminder options
to put an item on your task list to follow up on each of the contacts
you have sent this to.
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| Fan Newsletter
- |
Post Tour
Dates to a website. -
Simply paste a few lines of code onto the page you want updated,
and that page will forever reflect your most accurate gig information.
The code will even adopt the look and feel of the host page. You
will only need to paste the code once and all CONFIRMED gig info
will immediately be accesible to the public from these pages.
From any contact record click on SCHEDULE PERFORMANCE. Fill out
the Band Name and Status fields, then click GET CODE.You are presented
with four styles of tour date layouts. To learn how to customize
the code see the next section. Copy the code
and paste it onto any webpage and upload the changes to your site.
A performance must have a Status of Confirmed for it to post immediately.
For example layouts, check out:
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| Customizing
the look and feel of your Tour Date Layout page. -
From any SCHEDULE PERFORMANCE page click on GET CODE.
First you will want to choose which layout style best fits your
website. You can choose between the FULL,
CONDENSED,
GRID or SIMPLE
versions. You can then choose to create and customize code for
either your upcoming or past tour dates. If you have a Multi-Band
account you can generate the code to display all of your Performers'
dates or just one Performers' tour dates. Once you have chosen
the style and time period you can then edit each section of the
layout to have the exact font style, font size, font color and
background color to fit the look and feel of your existing website.
To see the changes you have made click on the APPLY SETTINGS
link. The VIEW PAGE link will show you how the customized code
will look on your website and the VIEW/COPY SOURCE CODE link will
display the code that you need to copy and upload to your site.
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Post tour
dates to Myspace profile.
Contact support@onlinegigs.com
to get your BANDID number. Cut and paste the code below into your
Myspace profile. Replace the two instances of BANDID in the code
below with the BANDID that you requested from support.
Here's your code -
____________________________________________
<param name="movie" value="http://onlinegigs.com/flashWids/calendar.swf?Entity=false&ID=BANDID"
/>
<param name="quality" value="high" />
<param name="wmode" value="transparent">
<embed allowScriptAccess="never" src="http://onlinegigs.com/flashWids/calendar.swf?Entity=false&ID=BANDID"
width="360" height="200" quality="high"
wmode="transparent" pluginspage="http://www.macromedia.com/go/getflashplayer"
type="application/x-shockwave-flash"></embed>
____________________________________________
|
See gigs
booked by other members.
To see upcoming gigs for the Onlinegigs member community check
out all of the Current
Gigs Booked. Just choose a State and you will see a list of
performances for Onlinegigs members that are from that state.
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Send a
Fax.
You can send a fax to any contact by simply clicking on their
fax number and filling out the fax form. When you click submit
your message will be converted and sent to any fax number, no
phone lines are needed.
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